Tips To Work Smarter Not Harder That Will In Fact Improve Your Whole Life

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Aim for effectiveness, not neatness. Neatness as an end in itself can be dangerous: Putting things away just to clear off your desk can cause you to lose or forget about them. This one suggestion will automatically allow you to work smarter not harder.

Clutter is rarely caused by insufficient space or time. The root cause is usually indecision. So be selective about what you bring into your office and home. If you know what you value and what your dreams are, being selective is not difficult.

Have a place for everything. Open your mail in the same place everyday so it doesn't get strewn everywhere. Put unpaid bills together, away from paid bills. Keep all office supplies together to prevent duplicate purchases.

You should not use your whole desk surface as a giant In-box. Instead, determine your next action on every piece of paper and file accordingly. Tasks to be done soon (telephone calls to make, questions you should ask business associates) and current projects go into your "Action Files," which should not be combined with Reference Files. Action Files ought to be kept close at hand.

That maxim, "Handle each piece of paper only once," is too extreme to be realistic. But it contains a grain of truth. Do make an effort to take the next action that's needed each time you handle a piece of paper. What about that seminar advertisement you put on your desk, as a reminder to decide whether to sign up - you know, that paper you've shuffled ten times today already? Either call now to get the information you require, or make a note in your appointment book to call later. Then you're that much closer to being done with it.

Don't save paper that you're not willing to spend your time filing. If you don't document it properly, you either will forget you have it, or you won't be able to find it when you need it. It does you no good, and the outcome is just like if you'd thrown it out in the first place. If you are set up to scan information into your computer, be selective. If you cannot imagine a particular situation when you'd need to refer to the info again, don't scan it. Most of us save a great deal of paper we'll never use again.

Often we are own worst enemies, interrupting ourselves by jumping from one half-finished task to another. Avoid doing "the desktop shuffle" - shifting papers aimlessly around on your desk. Every time you handle an item, take an action towards finishing it so that you will work smarter not harder.

Learn to say "No." You could live to be a hundred and still not have time to do everything you want-that's the curse and blessing of being clever and having high expectations of your own self. The good news is you can choose what to focus on. You have far more freedom than you may notice. Aside from obligations such as caring for vulnerable family members and paying taxes, very little of what you "have" to do is morally or legally mandatory. Review everything in life and ask, "What's the worst that can take place if I stopped doing this?" Saying "No" sometimes is the only way you can "Yes" to what you really value.

Stay away from stuff. The more stuff you have, the more you need to find a place to put, and the more you'll have to clean, repair, and eventually replace. Stop getting things you don't actually need just because they're on sale. That alone will help you to work smarter not harder. You can get more stuff, and you can always get extra cash. But you can never get more time.

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